To say that there is a lot to think about when deciding on scheduling software would be a massive understatement. There are so many different job scheduling software solutions out there, so it is vital that your chosen software program is aligned with your needs and demands and can meet a multitude of needs.  

In this blog, we will cover a few tips that will help you find the best scheduling software for your business. 

Before jumping into the technicalities, take a step back and look at the bigger picture: why exactly do you need a job scheduler? Possible reasons could include:

  • Reducing manual workload 
  • Boosting productivity
  • Managing Scheduling demand 
  • Managing multiple employees and various jobs
  • Automating mundane job scheduling tasks
  • Removing the need for spreadsheets and paper
  • The want to move and access via mobile

Once you are clear about the purpose of getting a job scheduler, you will be able to significantly narrow down the options and ultimately find the right one.  

The Jobs You Want to Schedule

Let’s take things a step further and try pinpointing the exact jobs you need to get done every day and week. 

When considering this factor, make sure to focus your attention on job scheduling software  that can meet and complete a multitude of high value tasks. Questions to ask:

  • Can it maintain employees and client’s schedules in a mobile diary?
  • Can you link job sheets, safety documentation and Notes to the job?
  • Can an employee access their diaries via a mobile application? 
  • Can the employee upload any photos or notes into the job scheduling software so the client and job notes are up to date? 

These are all important factors that can save you time and money.

The Applications Required for Your Scheduled Jobs

At this point, you will turn your attention to the technical details, specifically the software applications your job scheduler must support. Below are a few examples of jobs that offer room for automation:

  • Employee Diaries
  • Client management
  • Client Jobs
  • Linking Safety to Jobs
  • Ability to upload files, photos and information of the job and client
  • Maintain client notes
  • Linking a job to hours required in schedule
  • Extract data from PDF documents
  • Performing tasks on a web browser


Since you are searching for an improved job scheduler, your business is likely growing. It is important that your chosen software can scale along with your business. While a simplistic job scheduler might work now, it is unlikely to be able to keep up with your business as it expands over the coming months or years. 

On the other hand, a sophisticated program may seem excessively feature-rich at the moment, but it will make life easier for you once you add more clients, employees, and jobs to the mix. Hence, it is important to find job scheduling software that either offers more features than you currently need or comes with other multi purpose functions that you can utilize like what KeepShift offers.

Wrapping Up

Hopefully, this guide will serve as a useful reference tool in your search for the best job scheduling software. In your search, you might want to consider our comprehensive yet intuitive KeepShift scheduling tool.  

To learn more about KeepShift and how it can serve your current and future business needs, feel free to contact us through our website or send an email at

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